We have already locked down a date for the 2012 trip to visit Ludlati Carepoint.
We are on the schedule with Childrens HopeChest to travel to Ludlati Carepoint
July 24 - August 4, 2012 (home on Aug 5th).

You may use this forum thread to track related information about the trip and post questions and comments.

Please contact us for questions about supporting or coming on the trip:

  Travel Team Leader:  Don King - .(JavaScript must be enabled to view this email address) or (217)390-6798

  Travel Team Leader’s wife:  Barbra King - .(JavaScript must be enabled to view this email address)

  Travel Team Coordinator:  Kim - .(JavaScript must be enabled to view this email address)

We are excited to announce our first Swaziland travel meeting of 2012.

Please come to the 2012 Trip Information Session

  Learn how we partner with Childrens HopeChest to support the people of the Ludlati Carepoint in Swaziland for mentoring, discipleship and caring for the children of their community.
  Understand how the Swazi people are partnering with Children’s HopeChest and AdventuresInMissions to break the cycle of loss from dependence and the HIV/Aids epidemic in Swaziland.
  Hear from past travelers from area churches and the reciprocal impact of visits. The Summer 2012 visit will be the third visit from our community to the Ludlati community in Swaziland.
  Learn all the 2012 visit details and upcoming fundraising opportunities.

Even if you are just curious, please come!

Meeting:
Saturday Jan 28th
9-10:30am
West Side Church, 1501 W. Park Ave, Champaign, IL
Questions: Don and Barbra .(JavaScript must be enabled to view this email address), or Kim .(JavaScript must be enabled to view this email address)
Or Call Don (217) 390-6798

Travel Dates: July 24 - August 4, 2012 (home on Aug 5th)

Below is a list of travel documents available for you to review or download. Some of you have a travel packet from the meeting on Saturday. These are the documents in that travel packet. Most of the documents are informational and for your review. If you decide to go on the trip, there are two applications in the packet that would need to be completed.

The Short-Term Trip Application would need to be completed for each member of your family who will be traveling with the team. If you need additional applications and are unable to download them, please let me know and I can download and print the application for you.
 
The second application, Individual Travel Policy, can list all members of the family that are attending. We would only need the top half of this document completed.

The Memorandum of Understanding and Power of Attorney documents are only needed if your child will be traveling as a minor.

Short_Term_Trip_Application.pdf
Individual_Travel_Policy.pdf
HopeChest_Travel_Guidelines.pdf
Personal_Health_Care.pdf
Global_Underwriters_Traveler_Insurance.pdf
Passport_Information.pdf
Vaccination_recs.pdf
Sample_Fundraising_Letters.pdf
Memorandum_of_Understanding.pdf
Power_of_Attorney.pdf

Slide presentation from our first Swaziland Trip meeting.

2012_Swaziland_Trip_Meeting.pdf

NOTE ON FUND RAISING:
- The recommended fund raising goal per team member is $3411 ($1811 ground
fees: $1600 airline ticket). Don recommends each team member use this goal
in their fundraising letters.

- The ground fees cover our travel, gas, drivers, hotels, food and water
from the time we are picked up at Johannesburg Airport (JNB) until we are
returned to JNB. We will share rooms in groups of 2-3. Each person is
responsible for their own funds for souvenir/gift shopping. We will have an
opportunity to shop on one afternoon before we leave Swaziland.

- Part of each team members ground fee covers $1100 for our Fun Day
activities and gifts for home visits.

- 51% to 58% of the funding goes directly into Swaziland’s hurting economy
and supports jobs. Swaziland is currently around 60% unemployment.

- For donors interested in tax deductible donations, please ask donors to write checks to “West Side Church” and add the following travel team code on the memo line of checks:  SZ120704T

This is our third visit to Ludlati Carepoint. Our visits are crucial to
building relationships that bring true encouragement, hope and love needed
to foster independence for the long term.

Here are some payment and application deadlines you will need to know.

“Trip Expenses on the Ground in Swaziland” Payments

May 8th, 2012 items mailed to Don (checks payable to “West Side Church”):
  Passports (a quality photocopy of the picture and signature of traveler)
  Children’s HopeChest Short Term Applications
  First deposit: $250 per person.

May 24th, 2012 items mailed to Don (checks payable to “West Side Church”): 
  Second deposit: $250 per person.

June 24th, 2012 items mailed to Don (checks payable to “West Side Church”):
  Final payment of the remaining balance.

CHC Refund Schedule
  Now - May 15th (10 wks prior)        100% refund minus expenses already paid.
  May 16th - June 19th (5 wks prior)    50% refund minus initial deposit.
  June 20th - July 24th                   No refund guaranteed.

Contact Kim or Don with questions:
Kim
KTM Travel Team Trip Coordinator
.(JavaScript must be enabled to view this email address)

Don
Travel Team Leader
.(JavaScript must be enabled to view this email address) or (217)390-6798

Here are photos of the Bomake with their names listed. You can get a head start in practicing their names!

Ludlati_Bomake.pdf

This excellent resource from Windsor Road Christian Church gives biblical support for raising mission trip funds, answers questions & objections raised about fundraising, and supplies sample letters and guidelines for writing your letter.

Fundraising.pdf

Notes from our last team meeting: 

March24TeamMeeting.pdf

Notes from our May 12th Travel Team Meeting.

May12_Team_Meeting.pdf